Privacy Policy
Last updated: July 13, 2025
This Privacy Policy explains how iCMS ("we," "us," or "our") collects, uses, and discloses your information when you use our service (the "Service"). By using the Service, you agree to the collection and use of information in accordance with this policy.
1. Information Collection and Use
We collect several different types of information for various purposes to provide and improve our Service to you.
Types of Data Collected:
- Discord Account Data: When you log in to an iCMS instance, we collect your Discord User ID, username, global name, and avatar hash. This is used to create and manage your profile within the iCMS.
- Server-Specific Data: Your roles and join date within a specific Discord server (Guild) are used to determine your permissions and display your profile correctly within that iCMS instance.
- User-Generated Content: We store information that you or administrators create within an iCMS instance, such as member notes, ban reasons, training assignments, and other administrative logs.
- Payment and Subscription Data: When you purchase a subscription for an iCMS instance, we store a record of the transaction, including the tier purchased, payment status, and subscription term. All payment processing is handled by PayPal, and we do not collect or store your credit card information.
2. How We Use Your Information
- To provide, operate, and maintain the Service.
- To manage your account, permissions, and access to specific iCMS instances.
- To process your subscription payments and manage your subscription tier.
- To display your profile and activity within the iCMS instances you are a part of.
- To log administrative actions for security and auditing purposes.
3. How We Share Your Information
Your information may be shared in the following situations:
- With Other Users: Your basic profile information (username, rank, squad) is visible to other users within the same iCMS instance, according to the permissions set by the instance administrator.
- With Other iCMS Instances: Features like "Global Bans" will share your Discord User ID and the associated ban information with other communities using the iCMS platform. The "Shared Servers" feature will show other communities you are a part of.
- With Third-Party Services:
- PayPal: We share transaction details with PayPal to process payments.
- Google AdSense: On free-tier ('Recruit') instances, we use Google AdSense to display advertisements. Google may use cookies to serve ads based on a user's prior visits to your website or other websites.
4. Cookies and Tracking Technologies
We use cookies for essential site functions, such as keeping you logged in and remembering your theme preference. Third-party services like Google AdSense will use their own cookies for advertising purposes. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent.
5. Data Security
We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable.
6. Contact Us
If you have any questions about this Privacy Policy, please contact us at support@icmsbeta.com